Practice operations · for Australian dental clinics
Run the whole practice from one place.
DentixOL sits alongside your practice management software and handles everything around the chair: the owner's morning briefing, the team's tasks, the logs your accreditation asks for, new-patient enquiries, and the marketing that brings them in.
14-day free trial · then $149 AUD / clinic / month, ex GST
The 7am briefing
Know what matters before the first patient arrives.
Each morning the owner gets one page: what can't wait, who is behind, what got done, and what the overnight AI team suggests. It is built from the clinic's own tasks, logs and channels.
Morning briefing · Tuesday 7:00am
Wattle Street Dental
Critical today
Steriliser 2 failed yesterday's Helix test. Hold its loads and re-test before the first patient.
Priya · Practice manager
Dr Chen's radiation use licence expires in 6 days. Renewal not yet lodged.
Dr Chen · Clinician
Last backup restore test was 94 days ago. Your policy says every 90.
Priya · Practice manager
Overdue by person
Priya · Practice manager2 overdue
- Dental unit waterline test (3 days)
- Book extinguisher service (1 day)
Sam · Front desk1 overdue
- Call back three Saturday enquiries (1 day)
Dr Chen · Clinician1 overdue
- Log Q3 CPD hours (5 days)
Done yesterday
- Tasks closed
- 14
- Steriliser cycles logged
- 22 / 22
- Cleaning checklist
- 100%
- New enquiries
- 4 · 2 booked
Marketing instructions
- Pause the “emergency dentist” Google Ads keyword after 9pm: 11 clicks since Friday, no calls.
- Search Console shows rising searches for clear aligners near you. Add the FAQ the growth team drafted to that page.
Competitor catch-up
- Smile Co. (1.2 km) started a $99 check-up offer on Facebook.
- Riverside Dental now opens Saturdays until 2pm.
Local events
- SunWattle Street fun run, 2 km away. Suggested post: mouthguards for weekend sport.
- MonSchool holidays start. Front desk to offer children's check-up slots.
Content ideas · AHPRA risk band
- Green · low risk
Five signs your child needs a mouthguard
Factual, no claims about outcomes.
- Amber · review
Teeth-whitening before-and-after gallery
Images need consistent lighting and a note that results vary.
- Red · don't publish
“Pain-free dentistry, guaranteed”
Guarantees create unreasonable expectations of benefit.
Modules
Six desks, one practice.
DentixOL doesn't replace your practice management software. It covers the work around it that usually lives in spreadsheets, folders and someone's memory.
Today
Start the day knowing what needs doing and who is doing it.
- Owner's 7am morning briefing
- Team tasks with owners and due dates
- Recurring checklists
- Alerts for anything overdue
Patients & sales
Stop losing new-patient enquiries between the phone and the diary.
- Enquiries from your website and forms
- Pipeline from first contact to accepted treatment
- Follow-up reminders for the front desk
- Export lists to CSV
Marketing & growth
See what your marketing spend actually brings in.
- Google Analytics and Search Console
- Google Ads and Meta ads
- Nightly AI growth team
- Competitor and local-events intel
- Social calendar with AHPRA gatekeeper
Practice operations
The logs and schedules accreditation asks for, kept as you go.
- Sterilisation and infection-control logs
- Equipment maintenance
- Cleaning schedules
- IT backups and restore tests
- Compliance register: registrations, licences, CPD
Finance
Keep an eye on what the practice owes and is owed.
- Invoices and overdue tracking
- Supplier records
- Export to CSV for your bookkeeper
Team & access
Each person signs in as themselves and sees what their role allows.
- Individual staff logins
- Roles from owner to read-only
- Two-factor for owners and managers
- Audit log of every change
Roles
Everyone sees what their job needs. Nothing more.
Staff get their own logins instead of sharing one. Access follows the role, and you can change someone's role or switch them off in a click.
Owner
Everything, including billing, the team and the audit log.
Practice manager
Everything day to day: tasks, operations logs, compliance, enquiries.
Clinician
Their own tasks, the logs they sign, and their registrations and CPD.
Front desk
Enquiries, follow-ups, messages and the day's tasks.
Marketing
Channels, campaigns and content. No patient records.
Agency / read-only
Ad channels and analytics without names, or a view that changes nothing.
The AI team
A virtual team that works the night shift.
While the practice is closed, a set of AI desks reads the day's data and writes up what they would do next. Your team decides what happens with it.
Growth desks
- Search & website
- Reads Analytics and Search Console for what patients search and where they drop off.
- Paid ads
- Checks Google and Meta ad spend against calls, bookings and enquiries.
- Social & content
- Drafts posts around local events and the social calendar.
- Competitors & local market
- Notes what nearby practices are offering and advertising.
Practice-operations desks
- Infection control
- Spots missed steriliser tests and gaps in the cycle logs.
- Equipment
- Flags maintenance and servicing that is due or overdue.
- Radiation safety
- Tracks licences, registrations and equipment test dates.
- Workforce
- Watches registrations, CPD and who is carrying overdue work.
- IT & privacy
- Checks backups ran and restore tests are recent.
- WHS
- Keeps workplace health and safety checks on schedule.
The AHPRA gatekeeper
Before an ad, post or web page goes out, the gatekeeper reads it against the advertising rules for regulated health services — testimonials, guarantees, before-and-after images, offers and unreasonable expectations — and gives it a risk band with the reasons.
- Green
Low risk. Fine to schedule.
- Amber
Needs edits. The wording to change is marked.
- Red
Don't publish as written.
The gatekeeper is guidance to help you spot problems early. It is not legal advice, and responsibility for advertising stays with the practice.
Ground rules
- Suggestions land in DentixOL for a person to review. Nothing is published or sent to patients automatically.
- Patient details are not sent to the AI. It works from task, log and marketing-channel data.
- The AI team suggests; it doesn't act. Ads, posts and messages only change when someone on your team changes them.
Security
Built for the people who are accountable.
Practice owners answer for their records. These are the controls DentixOL has today.
Role-based access
What each person can see and change follows their role, enforced on the server as well as the screen.
Per-clinic data isolation
Each clinic's records are kept separate. A login for one clinic can't read another's.
Audit log of every change
Who changed what, and when, is recorded and visible to the owner.
Two-factor for owners and managers
The roles that can see the most must sign in with a second factor.
Encrypted connections
Everything between your browser and DentixOL travels over HTTPS.
Pricing
$149 per clinic, per month.
One clear Practice plan for Australian dental clinics. Start with a 14-day free trial, then $149 AUD / month excluding GST. Cancel anytime.
Practice
A$149 / monthEverything one Australian dental clinic needs to run the day and grow.
$149
per clinic / month, ex GST
Billed monthly · cancel anytime
1 location · unlimited staff logins
- Morning briefing for the owner
- Team tasks, roster, time clock and timesheets
- Sterilisation, equipment, cleaning and IT backup logs
- Compliance register for registrations, licences and CPD
- Patient enquiries and pipeline
- Google Analytics, Search Console, Google and Meta ads
- Nightly AI growth team and AHPRA advertising gatekeeper
Groups & DSOs
For owners running more than one site, or dental support organisations.
Let's talk
Priced for your group
Multi-location · SSO available
- Everything in Practice
- Switch between clinics in one login
- Read-only access for your marketing agency
- Priority support and onboarding with your team
- Custom data retention and SSO
Secure card payments by Stripe. GST applies on Australian invoices.
| Compare | Practice | Groups & DSOs |
|---|---|---|
| Plan basics | ||
| Locations | 1 | Multi-site |
| Staff logins | Unlimited | Unlimited |
| Free trial | 14 days | By arrangement |
| Price | A$149 / month | Custom |
| Included | ||
| Owner's morning briefing | Included | Included |
| Team tasks, roster and time clock | Included | Included |
| Practice ops & compliance logs | Included | Included |
| Enquiries and pipeline | Included | Included |
| Marketing channels + AI growth team | Included | Included |
| AHPRA advertising gatekeeper | Included | Included |
| Switch between clinics | Not included | Included |
| Agency read-only access | Not included | Included |
| SSO / custom retention | Not included | Included |
Who owns the data, and can I take it with me?
Your clinic owns its data. Enquiries, patients, tasks, invoices and suppliers can be exported to CSV from their lists at any time, and if you leave we will provide a full export on request.
Is the AHPRA gatekeeper legal advice?
No. It is guidance that flags wording and images likely to cause trouble under the advertising rules for regulated health services, with a green, amber or red risk band and the reasons. Responsibility for what you publish stays with the practice, so check anything you are unsure about with your adviser or indemnity insurer.
Does the AI see patient data?
No. Patient details are not sent to the AI. The AI desks work from tasks, operations logs and marketing-channel figures, and everything they suggest is reviewed by your team. Nothing is sent to patients automatically.
Can I add my team?
Yes. Each person gets their own login and a role — owner, practice manager, clinician, front desk, marketing, or read-only for an agency — and sees only what that role needs. Owners and managers sign in with two-factor authentication.
Can I cancel at any time?
Yes. There is no lock-in contract: cancel whenever you like and you won't be charged for the next billing period.
What does DentixOL connect to?
Google Analytics, Google Search Console, Google Ads and Meta ads, plus an enquiry form you can add to your website. DentixOL works alongside your practice management software rather than replacing it. If you need a connection we don't have yet, tell us.
Tomorrow at 7am, know exactly where the practice stands.
Try DentixOL free for 14 days. If you'd like a walk-through first, email notifications@dentixol.com.